PRIVACY & COOKIE POLICY

1. Introduction

Oratore Speakers is committed to respecting the privacy of its (prospective) clients, suppliers, business partners, job applicants, and visitors to its website, www.oratore-speakers.com (the “Oratore Speakers website”). Therefore, all personal data you provide will be legitimately processed by Oratore Speakers under this Privacy Notice, the EU General Data Protection Regulation (Regulation EU 2016/679) and all other existing or new applicable laws relating to personal data protection.

This Privacy Notice aims to inform you how Oratore Speakers uses your personal data and which rights you have regarding it.

This Privacy Notice may change from time to time. Please periodically review this page for the latest information on our privacy practices. It was last updated on 18 July 2024.

2. When does this Privacy Notice apply?

This Privacy Notice applies to Oratore Speakers's processing of all personal data of its (prospective) clients, suppliers, business partners, job applicants, and website visitors. It does not address the processing of personal data of employees, consultants, and freelancers in the context of their professional relationships with Oratore Speakers.

3. Who is the controller?

Oratore Speakers is the controller of all personal data processed within the scope of this Privacy Notice. Oratore Speakers is a brand of ORATORE VENTURES SL, a Spanish limited liability company with its registered office at 29005 Málaga (Spain), Longfellow Executive Club Business Center, C. Marqués de Larios, 6-4. The company is registered with the Spanish Crossroad Bank for Enterprises under ES B09868258.

4. How does Oratore Speakers collect personal data?

Oratore Speakers will collect your personal data:

• when you directly provide us with your personal data (e.g. when you contact us via email, contact forms or other means of communication);
• when we receive personal data from third parties (e.g. personal data received from regulatory authorities, customers or service providers of Oratore Speakers);
• when personal data is collected automatically (e.g., your technical information related to using the Oratore Speakers website).

5. Which personal data does Oratore Speakers collect and why?

Oratore Speakers will collect the following personal data from you:

• identification, contact and biographical information such as your name, contact details, the company you work for and your function at such company;
• information about your visit and how you interact with the Oratore Speakers website, including technical details associated with the device you use;
• information relevant to the services we provide you with, such as billing information or information about your business;
  
  

6. For what purposes does Oratore Speakers use your personal data?

Oratore Speakers will process your personal data for the following purposes:

• to ensure proper communication;
• to deliver services requested by you;
• to establish and manage its (potential) relationship with you;
• to provide you with marketing/commercial information (postal and/or e-mail);
• to optimize the quality of its services and the functionality of the Oratore Speakers website;
• to ensure the security of its office, systems and the Oratore Speakers website;
• to prevent, detect and investigate fraudulent or criminal activities;
• to operate and manage its business processes and IT infrastructure;
• to conclude, execute and terminate agreements for the procurement of products or services;
• to carry out business development activities;
• in the context of a (potential) corporate transaction, such as a merger, sale or change of control;
• to establish, exercise or defend its legal rights;
• to protect the rights of third parties;
• to comply with any applicable laws and regulations, court orders or the requests of an authority; and
• for any other purpose communicated to you following applicable data protection laws.

Your personal data will be processed for different purposes depending on your relationship with Oratore Speakers. Oratore Speakers will not use your personal data for purposes incompatible with the purposes you have been informed about unless it is required or authorized by law.

7. On what legal grounds does Oratore Speakers use your personal data?

Oratore Speakers shall use your personal data based on one or more of the following legal grounds:

• because the use of your personal data is necessary for the conclusion and performance of an agreement with you (e.g. coaching or training contract);

When you register for an event organized by Oratore Speakers, we collect the personal data necessary to process your registration and send you the proof of registration. At the event, we may use the data linked to your registration to verify your identity as a fraud prevention measure and to confirm the authenticity of your proof of registration. To the extent this processing requires processing your personal data, we rely on the performance of our agreement.

• because the use of your personal data is necessary to ensure compliance with its legal obligations (e.g. tax law);

Sometimes, we may process your personal data based on a legal obligation. For example, based on tax and accounting legislation, we may be required to retain certain information.

• because the use of your personal data is necessary for Oratore Speakers’s legitimate interests or those of a third party; 

Oratore Speakers has a legitimate interest in collecting and processing personal data, for example, (i) to ensure proper communication with you or the company you work for, (ii) to optimize the quality of its services and functionality of the Oratore Speakers website, (iii) to operate and manage its business processes and IT systems, (iv) to detect, prevent and investigate fraud and (v) to protect or enforce its rights.

• because you have consented to using your personal data for a specified purpose (e.g. by actively providing us with information for such purpose or by clicking a checkbox).

Oratore Speakers will only provide you with direct marketing e-mails (e.g. a newsletter by e-mail) after it has obtained your prior explicit consent to receive such e-marketing communications. You have the right to object at any time to the processing of your personal data for such marketing purposes through the use of the “unsubscribe” link included at the end of a direct marketing e-mail or by contacting Oratore Speakers (see contact details contained in Section 12 below).

8. How does Oratore Speakers secure your personal data?

Oratore Speakers takes appropriate technical and organizational measures to protect your data against accidental destruction or loss, alteration, unauthorized disclosure or access, and all other unlawful forms of processing. Examples of such measures are the implementation of a secure IT infrastructure, the conclusion of data processing agreements with third parties and the restriction of access to personal data to authorized persons only.

However, it should be noted that (i) in general, information transmission over the Internet is never completely secure, private, or confidential; and (ii) any information sent to or received by the Oratore Speakers website may be intercepted, decrypted, consulted, and used by third parties, even if the exchange of such information is encrypted.

The Oratore Speakers website may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, kindly note that these websites have their own privacy policies and that Oratore Speakers does not accept any responsibility or liability for these policies or websites. Please consult these privacy policies before transferring any personal data.

9. With whom does Oratore Speakers share your personal data?

Oratore Speakers may transfer your personal data to the following categories of recipients on a need-to-know basis:

• to our IT service providers (for example, IT support providers and cloud computing providers);
• to our professional service providers (for example, professional coaches, publishing and production companies);
• to third parties in connection with events, requested services or corporate transactions;
• to governmental or administrative authorities;
• and to our financial institutions.

Such recipients may be located outside the European Economic Area (the “EEA”). Any transfers of your personal data to recipients outside the EEA will be accompanied by adequate safeguards to protect your personal data (e.g. based on an adequacy decision by the European Commission, governed by the standard contractual clauses and/or supplementary measures).

10. How long will Oratore Speakers retain your personal data?

Oratore Speakers shall retain your personal data only for as long as is necessary for the purposes included in this Privacy Notice. The criteria Oratore Speakers uses to determine the retention periods include:

• if you or your company have an agreement with Oratore Speakers, we retain your data for as long as needed to provide services to you or your company;
• Oratore Speakers shall retain your personal data as long as it has an ongoing relationship with you, including any disputes or potential claims;
• Oratore Speakers shall retain your personal data as needed to ensure compliance with its legal and contractual obligations.
  
  

11. Cookies

The Oratore Speakers website uses cookies. Cookies are small text files stored on your device by your browser. Oratore Speakers uses Google Analytics cookies for analytical purposes. These cookies help to improve the functionality of the Oratore Speakers website by providing Oratore Speakers with information about how visitors interact on the Oratore Speakers website, such as the number of visitors on the Oratore Speakers website, the pages they visit, and the length of time spent on the Oratore Speakers website. You may change your browser settings to delete and block cookies. To find out how to change your settings, please visit www.allaboutcookies.org.

12. What are your rights?

According to the EU General Data Protection Regulation, you have the following rights:

• the right to request from Oratore Speakers access to your personal data and information about its processing;
• the right to obtain an (electronic) copy of your personal data and, in some cases, the right to have your personal data transferred to you or a third party in a machine-readable format (data portability);
• the right to rectification of your personal data in case it is incomplete or inaccurate;
• the right to have your personal data erased if we no longer possess a legal ground:
• where Oratore Speakers processes your personal data on the basis of your consent, and you have the right to withdraw your consent at any time. Such withdrawal will, however not affect the lawfulness of the processing based on consent before its withdrawal;
• where Oratore Speakers processes your personal data on the basis of its legitimate interests for purposes other than direct marketing, then we could continue processing your personal data if we have a compelling reason or if this is necessary concerning legal claims and legal defense;
• the right to have the processing of your personal data put ‘on hold’ in specific situations (typically when we are checking whether we must rectify or erase your personal data after you requested us to do so) or to object to processing your personal data.

If you believe that your rights have been violated and/or that Oratore Speakers does not comply with applicable data protection laws, you have the right to complain to a supervisory authority. The contact details of the Spanish Data Protection Authority can be found on the website https://www.aepd.es/en/areas/innovation-and-technology. However, we would appreciate it if you contacted us so we can look for a swift solution.

Should you have any questions regarding processing your personal data, including exercising your rights, please contact Oratore Speakers by e-mail or regular mail using the contact details provided below.

Via email:
[email protected]
To the attention of Steven Eugeen J. Piessens